A commercial moving can be a stressful time, but there is plenty you can do as a Facilities Manager to minimize the impact on the business, on yourself, and on staff. Check out tips on how to keep things running smoothly for a stress-free experience!

commercial moving

1 – Time the commercial moving right

To reduce stress, choose the time of your move wisely. No-nos will be generally busy times of year such as Christmas and New Year, and of course seasonal activity that affects your industry. Deciding to move mid-summer if you rely on summer tourism for example will definitely raise stress levels not reduce them! There may also be money-saving advantages of moving at a certain time of year, or even a certain day of the week. Talk to your local removals company to find out how timing can affect cost. Don’t forget you could also consider moving after office hours or during a weekend to minimize downtime in the workplace.

2 – Write the perfect notification to customers and clients

By writing the perfect commercial moving letter you can reduce stress by cutting down on unnecessary communications. A well drafted letter will include all the important information about your commercial moving. This includes your old address, your new address, your new contact details and the date of the physical move. It is also wise to provide details about where clients should direct their queries on this day. As well as being informative, the letter should also reassure the recipients – it is absolutely vital that customers do not feel disadvantaged by the move! For more tips on drafting an office relocation letter check out Six Steps To The Perfect Business Relocation Letter.

3 – Structure your days in the run-up to the move

Firstly, don’t leave organizing the commercial moving to the last minute! By setting aside an hour or two at the end of each day to organize the relocation, you will maintain a healthy work/move balance and have peace of mind from the organisation. On the flip side, you don’t want to only focus on the move when you should be working too, falling behind on your usual duties will only raise your stress levels!

4 – Keep staff in the loop

If your team members don’t know what the plans are, you’ll be spending a lot of time answering a lot of individual questions. There may also be an air of unrest if employees aren’t sure of the plans. By providing a regular update, even if it’s just to say “we still aren’t sure when we are moving office, but we will let you know when we do”, there will be less stress all round!

5 – Delegate!

Maintain your sanity by delegating jobs to other members of staff. Not only will this reduce your own workload, it will guarantee an organised move because you’ll have to plan who is doing what. Plus, it will ease employee tension as they will be aware of what is happening when. Of course, the most productive way to delegate would be to call on the help of professional commercial moving experts.